What moves, and what does not.
What the system takes over
- Keeping the reusable facts current: mission, history, structure, staffing, finances, past projects, impact figures
- Reshaping those facts into each funder’s required structure and word limits
- Holding every deadline, reporting obligation and outcome across every application the organisation has ever made
- Keeping forty volunteers covered without one person holding the whole rota in their head
- Keeping the membership side alive: joins, fees, lapses, Beitragseinzug, and the donors who were never thanked
- Collecting activity data as it happens, so the impact report is not archaeology
What stays with you
- What the organisation is for
- Which funder to approach and what to promise them
- Every claim about impact
- Your relationships with the volunteers
What we build
The core document
Every reusable fact about the organisation, written once, kept current, with a source for every number. The single most valuable thing we built, and it is essentially a well-organised text file.
The application drafter
You paste in a funder’s questions and word limits. Out comes a draft built from the core document. Two days becomes about three hours, and every claim traces back to something in the core — so nothing gets invented under deadline pressure, which is exactly when organisations invent things.
The deadlines diary
Application deadlines, reporting deadlines, and what was promised to whom. Missed reporting is how small organisations lose funders quietly.
The rota
Availability in, shifts out, gaps visible early enough to do something about them. It was the coordinator’s largest weekly time sink, and more importantly it lived entirely in her head — which is a real risk in an organisation where the paid role turns over every few years.
The activity log
Thirty seconds after each session: what happened, how many people, anything notable. A year later the impact report is written from real records instead of a panicked reconstruction in January.
Where it stops
No impact claim is ever generated, and no message to a funder is sent automatically.
Read more
Every number in a grant application comes from the activity log or the accounts. If the log does not support it, the application says so. Overstating impact to a funder is fraud, it happens by accident under deadline pressure, and a fluent writing tool makes that accident easier — so the drafter is built to refuse. Where evidence is missing it writes "We do not yet measure this" and leaves the line for a person.
Nothing is written about a beneficiary. Where the organisation works with vulnerable people, no personal data enters any external tool at all. Aggregate counts only. And everything must run on free or near-free tools and be operable by whoever holds the role in two years — anything that needs a subscription or a specialist will be abandoned.
How you see it working
Hours per grant application. Applications submitted per year — which roughly doubled, and that is the entire economic point. Reporting deadlines met. Coordinator hours spent on admin versus delivery. Whether the activity log is still being filled in after six months.
What it asks of you, and when we say no.
What it asks of you
Thirty seconds after each session to fill in the activity log. Keeping the core document current when something changes. Nothing that costs money every month.
When we say no
When an organisation wants a website, a CRM and a donor platform. That is a different project with an ongoing cost they cannot carry, and it will be abandoned within a year. A well-kept spreadsheet and a documented process outlive most systems built for organisations like this.
What clients say
A grant application took two full days and those days came out of the work the Verein actually exists to do. Everything reusable about us now lives in one place and gets reshaped into whatever structure a funder demands, so it takes about three hours. We doubled the number of applications we submit, which is the entire economic point. He built it so that if the evidence is not in our activity log the application says we do not measure it, rather than letting me improvise a number at midnight before a deadline.
Tell us what you are dealing with.
Thirty minutes, free, no preparation. We tell you honestly where AI could change something for you, and where it would not.